8. Submit awarding qualifications

If you are in a position where the awarding body has issues awards to your students to allow them to practice as a PA or an AA, these have been verified your list and your current student list is up to date, you can submit your award information.

Do not submit award information for anyone that has not fully qualified with a PA/AA qualification.

When you are ready to submit your list and confirm awards, go to ‘PA & AA students’ then ‘Submit Award List’

Choose the relevant options from the dropdown box for ‘Profession Type’; ‘Expected Qualification Year’ and ‘Expected Qualification’. Then press ‘Continue’

Enter ‘Qualification Award Date’ which is the date the student(s) have been officially awarded their qualification. The date must not be in the future and cannot be more than one year in the past. 

NOTE: It is very important that this date is correct as it will show on our online register once the PA/AA has been granted registration.

This will then bring through a list of students from your current students who have the matching expected qualification year and relevant qualification. You must carefully check this list.

Before you confirm the qualification award dates for the below list of students, please make the following checks/changes:

• Ensure that you remove any students who have withdrawn from the course. Select the relevant student and click the 'remove' button.
• Check all students will be awarded their qualification on the 'award date' listed. If a student will get their award at a later date, select the relevant student and click the 'remove' button.
• Check the qualification shown for each student is correct. If a student is getting a different award, navigate to your current student list and change the relevant student's details before proceeding.
• Check that students' names match the details on their award certificate. If you need to make any changes, navigate to your current student list and change the relevant student's details before proceeding.

Once these checks have been made, and you are sure all students listed have been awarded their qualification, you should confirm this by ticking the box under the list, and then click continue.

You’ll be presented with the statement of truth, and the list of PA/AAs you are making submissions for. The top 9 or 10 will appear – please ensure that you use the scroll bar on the right to view and check ALL students listed before you proceed.

If you’ve made a mistake and there’s a PA or AA listed that you don’t want to submit an award for of experience for you need to press ‘cancel’ and re-start the process by either updating their details in the list of students or by removing then at the earlier stage. 

ONLY WHEN you’re happy the list is correct click the ‘submit’ button. Once this information is submitted to us, if it has been done in error it requires system work to make corrections. If this happens you must contact your GMC Connect Administrator straight away and email PAAARegistration@gmc-uk.org.

You’ll see a confirmation of the students you’ve submitted. Click the ‘back’ button to return to your list of doctors.

If you click on ‘Qualified Students’ you’ll see a screen that shows you a list of the PAs/AAs you’ve submitted qualification awards for, you’ll also be able to see who has submitted this information from your course provider.

Click on the ‘export list’ button if you want to export the list to another system.