Understanding the fields in your file

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  2. Understanding the fields in your file

All files are encoded using the UTF-8 format. This means your system needs to be configured to handle UTF-8 characters.

The table below gives you a description of the fields in your file, as well the data type and maximum number of characters.

Column Description Type Maximum number of characters Comments
GMC Ref No This is the unique seven digit reference number allocated by the GMC to each registered doctor VARCHAR2 7
Surname The surname, last name or family name in mixed case VARCHAR2 50
Given name The given/first names in mixed case VARCHAR2 50
Gender Man (M) or Woman (W) or Not available (X)  VARCHAR2 1 M’an or ‘W’oman or ‘X’ not available 
Qualification This is the name of the doctor’s primary medical qualification VARCHAR2 30
Year of Qualification The year when primary medical qualification exams were passed VARCHAR2 4
Place of Qualification The name of the place of study for primary medical qualification VARCHAR2 100
PR Date This is the date that the doctor was first granted provisional registration DATE 8 ddmmyyyy format
FR Date This is the date that the doctor was first granted full registration DATE 8 ddmmyyyy format
Specialist Register Date This is the date that the doctor was entered into the Specialist Register DATE 8 ddmmyyyy format
GP Register Date This is the date that the doctor was entered into the GP Register DATE 8 ddmmyyyy format
Registration Status1 The current status of a doctor's entry in the medical register, including the doctor’s licence status VARCHAR2 100
ARF Due Date This is the date that the doctor’s annual retention fee (ARF) is due DATE 8 ddmmyyyy format
Specialty1-7 This is the specialty identified in the specialist register. Up to 7 specialties can be provided for a given doctor VARCHAR2 100
Sub-Specialty1-7 This is the sub-specialty identified in the Specialist Register. Up to 7 sub-specialties can be provided for a given doctor VARCHAR2 100
FtP Conditions Exist This indicates whether the doctor has active fitness to practise conditions applied to their registration VARCHAR2 1 ‘Y’es or ‘N’o
FtP Undertakings Exist This indicates whether the doctor has active fitness to practise undertakings applied to their registration VARCHAR2 1 ‘Y’es or ‘N’o
Other Names The doctor’s other or “middle” names in mixed case. This field will contain all of the other names that the doctor has registered with the GMC VARCHAR2 150
FtP Warnings Exist This indicates whether the doctor has an active fitness to practise warning VARCHAR2 1 ‘Y’es or ‘N’o
Place of Qualification Country The name of the country where a doctor did their primary medical qualification VARCHAR2 100
Revalidation Status The doctor’s current revalidation status String 100
Designated Body The name of the doctor’s current designated body String 150
Responsible Officer The name of the doctor’s current responsible officer String 50
Doctor in Training Indicates if the doctor was known to be on a postgraduate training programme in the most recent national training survey String 1 ‘Y’es or ‘N’o
Training Deanery/LETB The deanery/LETB responsible for the doctor’s training, as declared in the most recent national training survey String 100
Training Programme Speciality The doctor’s training programme speciality, as declared in the most recent national training survey String 100
GMC Approved Trainer Indicates if the doctor is an approved trainer String 1 ‘Y’es or ‘N’o
Trainer Deanery/LETB 1 The deanery/LETB where the doctor is known to be a trainer String 100
Trainer Programmes Speciality 1 The training programme speciality that the doctor is known to train in String 100
Trainer Deanery/LETB 2 The second deanery/LETB where the doctor is known to be a trainer, where more than one exists String 100
Trainer Programmes Speciality 2 The second training programme specialty that the doctor is known to train in, where more than one exists String 100
Trainer Deanery/LETB 3 The third deanery/LETB where the doctor is known to be a trainer, where three exist String 100
Trainer Programmes Speciality 3 The third training programme specialty that the doctor is known to train in, where three exist String 100
ID Check Not Done The GMC has been unable to perform an identity check for this doctor due to the COVID pandemic String 3 'Y'es, 'N/A' or blank
Temporary Covid Registration The doctor holds temporary registration as a result of the COVID pandemic String 1 'Y'es or blank

1

List of registration statuses

  • Provisionally registered with licence
  • Provisionally registered without a licence
  • Temporary registration with licence
  • Temporary registration without a licence
  • Registered with licence
  • Registered without a licence
  • Suspended
  • Not registered
  • Not registered – administrative reason
  • Not registered – deceased
  • Not registered – erased after fitness to practise panel hearing
  • Not registered – having relinquished registration
  • Not registered – erased for false declaration
  • Not registered – erased for fraudulent application
  • Not registered – provisional registration expired
  • Not registered – temporary registration expired

Read further information about these registration statuses.

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