How do I organise my evidence?

We can deal with your application quicker if you make sure you only send us evidence that’s directly relevant. We would usually expect to see between 800 and 1,000 pages of evidence.  If you’re submitting evidence electronically, this equates to around 100–150 uploaded documents across your whole application.  

If you’re providing much more or less than the above, it’s likely that you have not followed the advice in our Online CESR/CEGPR Application – User Guide. Our user guide confirms how you need to group your evidence in your online application.

You should make sure the evidence you intend to submit is relevant to your application and sufficiently recent. If you don’t provide you evidence in line with our guidance, we won’t be able to accept it and it may take us longer to process your application.

Please take in to account the following points when considering what evidence to include.

  • Evidence over five years old will be given considerably less weight by royal college or faculty evaluators than more recent evidence, so you are unlikely to need to include it.
  • Providing lots of the same evidence in one area of the curriculum won’t compensate for deficiencies in another.
  • You must not duplicate evidence in your application – you can cross reference this in your application comments.
  • Very large bundles of evidence will make it difficult for the evaluators to interpret and assess your evidence.
  • You don’t need to provide evidence for sections in the specialty specific guidance we have confirmed aren’t needed for your specialty.
  • You should give the documents you upload a clear and appropriate name and description in your application.
  • The quality and variety of the evidence you provide is important. 

We recommend you submit all of your evidence electronically, other than evidence that needs authenticating. If you choose to provide some evidence in hard copy, you should send us the hard copy evidence within 14 days of submitting your application.

Organising your hard copy evidence

For any hard copy evidence you’re submitting, you must follow the structure of your specialty specific guidance when ordering your evidence.

You should create a divider for each section of your evidence, using an A4 sheet of paper, with the title of the section of your evidence written on it.

Use our divider pack to arrange and present your evidence if your specialty specific guidance is structured by evidence type.

Important points you need to remember about hard copy evidence

When we’ve assessed your evidence we’ll scan it so it can be sent for evaluation. Please bear in mind that: 

  • you should only provide copies, not original documents
  • while the majority of your documents should be A4 in size, we can scan pages that are A3 or A5
  • double sided documents are acceptable
  • you mustn’t bind or staple your documents in any way
  • you mustn’t submit books or leaflets. Instead, you should submit photocopies of the relevant pages
  • you mustn’t submit your evidence in folders or plastic wallets.

Your evidence checklist

Once you’ve finished listing your evidence in your online application, you can print your evidence checklist, which will include all of the details you’ve listed.

You can go back into your application and reprint your checklist as many times as you need to.