How do I organise my evidence?

The size of your application will depend on the recommendations made in your original application. 

Once you’ve submitted your application you should send us any hard copy within 14 days.

Your evidence should be structured so that we can assess it properly. 

For applications started in GMC online on or after 6 November 2018, you’ve applied using our updated application. You should submit your electronic evidence in line with the information in our user guide and follow the guidance on hard copy evidence below.

For applications started in GMC online before 6 November 2018, you have applied using our previous version of the application so won’t be able to provide evidence electronically. This is because the functionality can’t be added to applications that are already in progress.

If you’re unsure what date your application was created in GMC online, you can contact us to find out.

Organising your hard copy evidence

For any hard copy evidence you’re submitting, you must organise this by recommendation when ordering your evidence.

Your application dividers

It’s really important you download and print our divider pack to help you sort and present your evidence. You must follow the structure of these dividers when ordering your evidence.

Important points you need to remember about hard copy evidence

When we’ve assessed your evidence we’ll scan it so it can be sent for evaluation. Please bear in mind that:

  • you should only provide copies, not original documents
  • while the majority of your documents should be A4 in size, we can scan pages that are A3 or A5
  • double sided documents are acceptable
  • you mustn’t bind or staple your documents in any way
  • you mustn’t submit books or leaflets. Instead, you should submit photocopies of the relevant pages
  • you mustn’t submit your evidence in folders or plastic wallets.

Patient and colleague confidentiality

When submitting your evidence, you should remember your responsibilities under Good medical practice (GMP). Domain 4 of GMP is about maintaining trust.

What information do I need to anonymise?

  1. All patient identifying details
  2. Details of patients’ relatives
  3. Details of colleagues that you’ve assessed, written a reference for, or who have been involved in a complaint you’ve submitted. This includes:
    • Names (first and last)
    • Addresses
    • Contact details such as phone numbers or email addresses
    • NHS numbers
    • Other individual patient numbers, including hospital or unit numbers
    • GMC numbers
  4. The following details don’t need to be anonymised

  • Gender
  • Date of birth

This information can be useful to the evaluators in assessing whether you’ve seen a range of patients.