How do I organise my evidence?

The size of your application will depend on the recommendations made in your original application. 

We recommend you provide all your evidence electronically, other than evidence which required authentication. When submitting your evidence electronically, please ensure you upload evidence against the correct recommendation.

Your CV and the evidence pro-formas to verify your evidence should be uploaded under your first recommendation.

If you are choosing to provide some hard copy evidence you should send us this within 14 days of submitting your application.

Your evidence should be structured so that we can assess it properly. 

Organising your hard copy evidence

For any hard copy evidence you’re submitting, you must organise this by recommendation when ordering your evidence.

Your application dividers

It’s really important you download and print our divider pack to help you sort and present your evidence. You must follow the structure of these dividers when ordering your evidence.

Important points you need to remember about hard copy evidence

When we’ve assessed your evidence we’ll scan it so it can be sent for evaluation. Please bear in mind that:

  • you should only provide copies, not original documents
  • while the majority of your documents should be A4 in size, we can scan pages that are A3 or A5
  • double sided documents are acceptable
  • you mustn’t bind or staple your documents in any way
  • you mustn’t submit books or leaflets. Instead, you should submit photocopies of the relevant pages
  • you mustn’t submit your evidence in folders or plastic wallets.

Patient and colleague confidentiality

When submitting your evidence, you should remember your responsibilities under Good medical practice (GMP). Domain 4 of GMP is about maintaining trust.

What information do I need to anonymise?

  1. All patient identifying details
  2. Details of patients’ relatives
  3. Details of colleagues that you’ve assessed, written a reference for, or who have been involved in a complaint you’ve submitted. This includes:
    • Names (first and last)
    • Addresses
    • Contact details such as phone numbers or email addresses
    • NHS numbers
    • Other individual patient numbers, including hospital or unit numbers
    • GMC numbers
  4. The following details don’t need to be anonymised

  • Gender
  • Date of birth

This information can be useful to the evaluators in assessing whether you’ve seen a range of patients.