How do I organise my evidence?

Plan your application

The size of your application will depend on the recommended adaptation periods made in your original application. Once you’ve submitted your application you we’ll release this to you in GMC online and you’ll need to upload your evidence electronically and send any hard copy evidence within 14 days. Your evidence should be structured so that we can assess it properly.

For applications submitted on or after 6 November 2018, you’ve applied using our updated application. You should submit your electronic evidence in line with the information in our user guide and follow the guidance on hard copy evidence below.

For applications submitted before 6 November 2018, you have applied using our previous version of the application so won’t be able to provide evidence electronically. This is because the functionality can’t be added to applications that are already in progress.

Organising your hard copy evidence

For any hard copy evidence you’re submitting, you must organise this by recommendation when ordering your evidence.

Your application dividers

It’s really important you download and print our divider pack to help you sort and present your evidence. You must follow the structure of these dividers when ordering your evidence.

Important points you need to remember about hard copy evidence

When we’ve assessed your evidence we’ll scan it so it can be sent for evaluation. Please bear in mind that:

  • you should only provide copies, not original documents
  • while the majority of your documents should be A4 in size, we can scan pages that are A3 or A5
  • double sided documents are acceptable
  • you mustn’t bind or staple your documents in any way
  • you mustn’t submit books or leaflets. Instead, you should submit photocopies of the relevant pages
  • you mustn’t submit your evidence in folders or plastic wallets.

Patient and colleague confidentiality

When submitting your evidence, you should remember your responsibilities under Good medical practice (GMP).

What information do I need to anonymise?

  • All patient identifying details
  • Details of patients’ relatives
  • Details of colleagues that you’ve assessed, written a reference for, or who have been involved in a complaint you’ve submitted.

 When we say details this includes:

  • names (first and last)
  • addresses
  • contact details such as phone numbers or email addresses
  • NHS numbers
  • other individual patient numbers, including hospital or unit numbers
  • GMC numbers

Gender and date of birth does not need to be hidden. This information can be useful to the evaluators in assessing whether you’ve seen a range of patients.