How do I organise my evidence?

We can deal with your application quicker if you make sure you only send us evidence that’s directly relevant.

You shouldn’t need to upload more than  150 uploaded documents across your whole application (around 1000 pages of evidence).

If you’re providing much more or less than the above, it’s likely that you have not followed the advice in our user guide. Our user guide confirms how you need to group your evidence in your online application.

You should ensure that the evidence you intend to submit is relevant to your application and sufficiently recent.If you don’t provide you evidence in line with our guidance, we won’t be able to accept it and it may take us longer to process your application.

Below are some top tips to ensure your application is processed efficiently:

  • Redact your evidence ,your uploaded documents need to have permanent redaction applied, not something that can be moved or removed once submitted
  • Ensure documents are clear- the resolution of your uploaded documents needs to be clear; if it isn’t they won’t be accepted
  • Provide recent evidence - evidence over five years old will be given considerably less weight by the Royal College/Faculty evaluators, so you are unlikely to need to include it
  • Don’t duplicate– don’t provide the same piece of evidence more than once - cross-reference evidence in the summary of evidence you’re providing for a section in your application
  • Hard copy evidence - don’t send hard copy versions of any evidence you have already uploaded electronically in your application
  • Choose evidence carefully - providing lots of the same evidence in one area of the curriculum won’t compensate for deficiencies in another
  • Upload the correct file type - your evidence should be uploaded as a Word, PDF or Excel document, depending on the type of evidence as we are less likely to be able to open other document types. We can’t accept .zip files, links or Adobe life cycle documents
  • Quality over quantity - the quality and variety of the evidence you provide is most important.

We recommend you submit all of your evidence electronically, other than evidence which requires authentication. If you choose to provide some evidence in hard copy, you should send us the hard copy evidence within 14 days of submitting your application.

Organising your hard copy evidence

We recommend you submit all your evidence electronically. For any hard copy evidence you’re submitting, you must follow the structure of your specialty specific guidance (SSG) when ordering your evidence.

You should create a divider for each section of your evidence, using an A4 sheet of paper, with the title of the section of your evidence written on it.

Important points you need to remember about hard copy evidence

When we’ve assessed your evidence we’ll scan it on to our system. Please bear in mind that: 

  • you should only provide copies, not original documents
  • while the majority of your documents should be A4 in size, we can scan pages that are A3 or A5
  • double sided documents are acceptable
  • you mustn’t bind or staple your documents in any way
  • you mustn’t submit books or leaflets. Instead, you should submit photocopies of the relevant pages
  • you mustn’t submit your evidence in folders or plastic wallets.

Your evidence checklist

Once you’ve finished listing your evidence in your online application, you can print your evidence checklist, which will include all of the details you’ve listed.

You can go back into your application and reprint your checklist as many times as you need to.