How will my application be processed?

We process your application in different stages and have summarised these below to help you understand what’s involved.

Stage one

When we receive your application

A specialist applications adviser will check that:

  • you’re eligible for the application you’ve made

  • we’ve received all the documents you’ve listed

  • you’ve provided pro-formas to verify your evidence

  • you’ve nominated the correct type of referees.

If you have missed any evidence or the information you gave us is incorrect, we’ll let you know. We’ll contact your verifiers to confirm they completed the pro-forma you’ve submitted.

We’ll also contact you with further advice within 30 days of receiving any hard copy evidence you intend to submit. You’ll have another 60 days to provide additional evidence after we’ve sent our advice on your initial submission of evidence.

Stage two

When your application is complete

Your application is deemed complete when we’ve:

  • received all of your evidence, including any additional information we request. This includes all of your structured reports

  • verified a sample of your evidence directly with your verifiers.

We’ll then send it for evaluation by the relevant Royal College of Faculty. You’ll be notified when we’ve done this.

From the point we send your application to the royal college or faculty, it takes up to three months until we give you our decision on your CESR or CEGPR certificate.

Application evaluation 

We get a recommendation from the royal college or faculty on whether your CESR or CEGPR application should be successful. This is not binding on the GMC. The decision on whether to enter your name on the Specialist or GP Register is ours to make.

If you’re successful in the CESR or CEGPR part of your application, your application for full registration will then be assessed.

We’ll check that the evidence you provided in support of your application for full registration is still valid. Some of this evidence (for example a CGS) expires after three months. If any of this evidence has expired, or if we need anything else from you at this stage, we’ll let you know.

We’ll send you a copy of our evaluation form relating to your decision and your certificate will follow in the post to your GMC registered address. We’ll also send any hard copy documents you supplied in support of your application back to your GMC registered address via secure delivery. You can update your registered address through your GMC Online account.

How can I make sure my application is processed quickly?

Your application can take three to six months before it’s 'complete' and can be sent to the Royal College or Faculty for evaluation. To help us complete this quickly you should:

  • submit any additional evidence quickly

  • speak to your referees and verifiers before you give us their names

  • not submit your online application until you’re ready and your evidence is prepared.

The main reason applications are unsuccessful is because they are incomplete and the evidence requested in our guidance hasn’t been provided.

Can I contact you for help?

If you need to contact us, your specialist applications adviser will be best placed to help you. We’ll let you know when major milestones in the application process have been passed. We strongly advise that you contact us to discuss your application before you submit it.

What happens to my evidence?

Hard copy evidence

Any evidence you send to us that we don’t accept will be returned to you. We’ll also return all the hard copy evidence we accepted after we’ve issued your final decision. 

It's important that your GMC registered address is up to date so we can safely return your hard copy evidence to you.

Electronic evidence

Any evidence you uploaded electronically that we don’t accept will be returned to you to review and remove via GMC Online.

Please note that any evidence that didn’t meet our anonymisation requirements will be deleted from your application and you’ll be asked to resubmit it once it’s been fully redacted. In line with the General Data Protection Regulation (GDPR) and the patient confidentiality standards in Good medical practice, we cannot keep a record of documents that haven’t been redacted in line with our anonymisation guidance.