How do I organise my evidence?

We can deal with your application quicker if you make sure you only send us evidence that’s directly relevant.

You shouldn’t need to upload more than 150 uploaded documents across your whole application (around 1000 pages of evidence).

If you’re providing much more or less than the above, it’s likely that you have not followed the advice in our user guide. Our user guide confirms how you need to group your evidence in your online application.

You should ensure that the evidence you intend to submit is relevant to your application and sufficiently recent. If you don’t provide your evidence in line with our guidance, we won’t be able to accept it and it may take us longer to process your application.

Below are some top tips to ensure your application is processed efficiently:

  • Redact your evidence, your uploaded documents need to have permanent redaction applied, not something that can be moved or removed once submitted
  • Ensure documents are clear - the resolution of your uploaded documents needs to be clear; if it isn’t they won’t be accepted
  • Provide recent evidence - evidence over five years old will be given considerably less weight by the Royal College/Faculty evaluators, so you are unlikely to need to include it
  • Don’t duplicate - don’t provide the same piece of evidence more than once - cross-reference evidence in the summary of evidence you’re providing for a section in your application
  • Hard copy evidence - don’t send hard copy versions of any evidence you have already uploaded electronically in your application
  • Choose evidence carefully - providing lots of the same evidence in one area of the curriculum won’t compensate for deficiencies in another
  • Upload the correct file type - your evidence should be uploaded as a Word, PDF or Excel document, depending on the type of evidence as we are less likely to be able to open other document types. We can’t accept .zip files, links or Adobe life cycle documents
  • Quality over quantity - the quality and variety of the evidence you provide is most important.

We recommend you submit all of your evidence electronically, other than evidence which requires authentication. If you wish to submit evidence as hard copy please contact us before submitting your application.

Your evidence checklist

Once you’ve finished listing your evidence in your online application, you can print your evidence checklist, which will include all of the details you’ve listed.

You can go back into your application and reprint your checklist as many times as you need to.