GMC Connect user guide

Evaluations

The Evaluations area is where you will be able to access your current evaluations. You will also be able to view “Future Evaluations” and “Completed Evaluations”.

To access the Evaluations area, click on the Evaluations menu item.

Screenshot from GMC Connect showing the 'evaluations' option

The page will default to show you any open evaluations which have been assigned to you.

Screenshot from the 'open evaluations' section of GMC Connect

Viewing open evaluations

To view an evaluation you will need to click on the “View Details” link.

Screenshot from the 'open evaluations' section of GMC Connect, highlighting the 'edit details' link
Screenshot from the 'evaluations - documents' section of GMC Connect, showing the options available

The following information is visible inside an evaluation:

  1. Evaluation Number and Evaluation Type
  2. The Specialty of the evaluation
  3. The Doctors name
  4. The Status of the evaluation (e.g. Evaluation or Re-evaluation) and the Target Completion date
  5. Information and a link to the evaluation bundle

To help you manage your open evaluations you have the ability to assign each evaluation to a specific person. To assign an owner to an application click on the Edit link.

Screenshot from the 'evaluations - documents' section of GMC Connect, highlighting the edit link

You will now be able to manually add an owner to an application, and record any additional notes in the fields highlighted below.

Screenshot from the 'evaluations - details' section of GMC Connect, highlighting the notes area

After entering your notes, or assigning a user, click on the Save button. You will now be taken back to the previous screen. The owner field will be populated as below. The notes field is only visible when you click on the Edit link.

Screenshot from the 'evaluations - documents' section of GMC Connect, highlighting the owner information

Downloading evaluation bundles

To access the bundle of documents you must first click on the View Details link for the appropriate Evaluation.

Screenshot from the 'open evaluations' section of GMC Connect, highlighting the 'view details' link

You will then be presented with the evaluation record.

Screenshot from the 'evaluations - documents' section of GMC Connect, highlighting an uploaded document

Click on the document name. You will be presented with the below options. You can open the document from the current location or save the document to a secure location if required.

Uploading a completed evaluation

Locate the evaluation in your list of “Open Evaluations”. Click on the View Details link.

Screenshot from the 'open evaluations' section of GMC Connect, highlighting the 'edit details' link

You will see the following page. Click on the Add Document button.

Screenshot from the 'evaluations - documents' section of GMC Connect, highlighting the 'add document'

Click on the Browse button, and locate the file you wish to upload to GMC Connect. Once you have selected the file you must add a description. We request you use the following text:

Completed evaluation form for Dr <<INSERT LAST NAME>>

Screenshot from the 'evaluations - add document' section, highlighting the 'upload' button

When you are confident you have selected the correct file and added the description click on the Upload button. GMC Connect will now begin the upload process. This may take 30-45 seconds depending on the size of the file you are uploading.

Screenshot from the 'evaluations - add document' section, showing an uploaded document

If the load is successful your page will refresh and show that the file has been loaded.

Screenshot from the 'evaluations - add document' section, showing an uploaded document in the documents list

If an error occurs you will see a message in red text which will explain the problem. Try to resolve the problem and re-load the file. If you still experience problems loading the file please contact your GMC Connect administrator for further guidance.

Marking an evaluation as complete

After successfully loading your completed evaluation form you must mark the evaluation as complete, to do this click on the Submit Evaluation link.

Screenshot from the 'evaluations - add document' section, showing the documents list and 'submit evaluation' link

In the Recommendation Outcome field select if you are recommending we:

  • Grant Certificate
  • Reject Certificate

Then click on the Submit button.

Screenshot from the 'evaluation - submit evaluation' screen, highlighting the 'recommended outcome' options

This stops the timer on the evaluation and makes the evaluation read only.

If you navigate into the evaluation record now you can see your recommendation, and after we have made our decision the evaluation record will be updated with this information too.

Screenshot from the 'evaluations - documents' section of GMC Connect, showing the uploaded documents

Viewing future evaluations

To view a Future Evaluation click, on the Future Evaluations button.

Screenshot from the 'open evaluations' section of GMC Connect, highlighting the 'future evaluations' button

You will now see a list of all applications which are currently being processed by the Specialist and GP Certification team.

Screenshot from the 'future evaluations' section, highlighting the details of future evaluations

You will be able to view the following information for each future evaluation:

  • Evaluation number
  • Type (e.g. CESR or CEGPR)
  • Specialty
  • Doctor Name
  • Received date (This is the date the application was received by the GMC)

You will not be able to view any more information until this application is submitted for evaluation.

Viewing completed evaluations

To locate your completed evaluations click on the Completed Evaluations button.

Screenshot from the 'open evaluations' section of GMC Connect, highlighting the 'completed evaluations' button

You will now be presented with a list of all Evaluations that have been completed by you. From this view you can see the basic information about the evaluation including:

  • The Type of evaluation (e.g. CESR, CEGPR, etc)
  • The Specialty of the evaluation
  • The Doctors name
  • The Return Date
  • Your Recommended Outcome
  • GMC Outcome
Screenshot from the 'completed evaluations' section, hightlighting the details available for each evaluation

If you require additional information about the evaluation click on the View Details link.

By clicking into an evaluation you will be able to see all of the previously mentioned information and also the evidence bundle which was submitted to you for review, and your completed evaluation form.

Screenshot from the 'evaluations - documents' section of GMC Connect, showing the document list