NTS deanery FAQs

Frequently asked questions for deaneries about the national training survey

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1. When should we submit our data to the GMC?
2. Will the reference database be updated?
3. How will the GMC load my validated data into the survey?
4. Can I amend doctor records that have already been loaded into the survey system?
5. Do we need to submit data for Public Health trainees?

1. When should we submit our data to the GMC?

You must submit data between. January 2013 and 15 March 2013. 

2. Will the reference database be updated?

Yes, throughout January, February and March it may be necessary for us to update the reference data, for example when new site information is added to programmes. If this happens, we will upload the new version of the database to the ‘NTS 2013 Data Validation Tool’ folder in GMC Connect and email you to let you know. You will need to download the latest version and save over any existing files so you don’t keep multiple files and are always validating your data with the latest version. 

3. How will the GMC load my validated data into the survey?

Once we have the final version of your data in GMC Connect, we will load them into the survey system. Our data load function will only work if the status is valid in the spreadsheet. If we receive duplicate records across deaneries we will contact each  deanery to identify which is responsible for the trainee. 

4. Can I amend doctor records that have already been loaded into the survey system?

Yes, there are two ways in which you can do this:

1. 1. January 2013 to 15 March 2013: we will accept updates your deanery’s NTS Data 2013.xls file, provided the changes you have made are valid. If a doctor’s records had previously been loaded, the data load function will update those records with any changes you have made. 
2. 2. After 15 March 2013: Deaneries must go into GMC Connect and amend doctor survey records via the ‘update details’ page. Please note: if the doctor has STARTED the survey, then you will only be able to update certain data.

5. Do we need to submit data for Public Health trainees?

You need to submit records for all doctors in Public health medicine training your programmes. Non-medical public health trainees will be surveyed independently, and we will be collecting the data as part of a separate process. If we require information from your deanery for this, we will contact you.